Supervisor/Employee Information & Forms

Supervisor Information & Forms

Job Postings/Hiring Documents & Policies

Job Postings/Hiring Documents

If you are hiring for a new or replacement position in your department, please complete the Job Requisition Form. Return to the completed form along with appropriate signatures to the Employee Engagement Office, DS 126 or electronically to the Director of Employee Engagement. A digital copy of the Job Description must be emailed to the Employee Engagement Office as well to hr@daemen.edu.

Please note, the college is currently registered as an employer in NY, NJ, OH, UT, VT and CA. If you believe you wish to hire an individual who will work remotely from a state other than the five states listed above, you will need to coordinate in advance with the Employee Engagement and Accounting Department for approval. This is to ensure proper state registration and legal compliance is complete prior to date of hire. Depending on the state, this could take at least 2 to 3 months.

POSTING A ROLE:

ApplicantPro is now configured for requisition input and approval entirely. You will no longer need to submit a paper form. Please see one of the below workflows to input a digital requisition. If you do not have access to ApplicantPro or forgot your password, please contact hr@daemen.edu.

�鷡��䷡��:

SUPERVISOR RESPONSIBILITIES:

Hiring and Onboarding Checklists for Supervisors

MANDATORY TRAINING FOR HIRING COMMITTEE:

Using your web browser, go to the web page:
All hiring supervisors and hiring committees must complete the SafeColleges training: Conducting Job Interviews which will be assigned by the Employment Coordinator.
- The course provides supervisory staff members with techniques on conducting an effective interview, with a focus on avoiding discrimination. It will review what constitutes discrimination, how to properly prepare for the interview process, and how to conduct an effective interview and avoid discriminating against any job candidate.

Committee Search Policy:

Interviews are coordinated by the Search Committee and/or Hiring Manager.

The Office of Employee Engagement can assist with support discussing total compensation with the candidates.

Candidate Travel Guidelines:

If you are highly interested in a candidate that will need travel arrangements (flight, hotel stay, etc.) email hr@daemen.edu at least 2 weeks before you plan to have them on campus so we can schedule everything properly with our travel agency. It is up to one of the committee members to coordinate the pickup and drop off for the incoming candidate from the airport to the hotel.

Meal Policy for Interviews:

This policy is intended to provide general guidelines to Search Committee chairs regarding scheduling meals with candidates. The policy will ensure that all applicants receive a similar interview experience at �� College and allocates college resources in a prudent and responsible manner. The Office of Employee Engagement will only cover the expenses for 1 MEAL during the candidate's stay - whether that is breakfast, lunch, or dinner will be up to the committee to decide and confirm with Employee Engagement PRIOR to the interview. Other expenses will have to come out of the appropriate department/office budget.

Meals arranged by a Search Committee should be limited to a maximum of three members from the committee and the candidate (for a total of 4). Meals should be arranged through the �� Dining Service (Hallmark Management) and held in the John R. Yurtchuk Student Center Executive Dining Room or other suitable location on-campus whenever possible.

The committee may arrange for one meal at a local restaurant for up to three members of the committee and the candidate if �� Dining Services is not an option for that interview date. An original itemized receipt must be submitted to the Business Office for reimbursement with an appropriate Purchase Requisition listing the details of the interview date/time/candidate name, who was in attendance for the meal from committee, etc. The receipt should indicate those present at the meal and the meal gratuity should not exceed 20% of the bill.

Meal expenses may not exceed the following cost per person to be covered by the Employee Engagement Office:

*MEAL*	Restaurant/ cost per person max	Hallmark/ cost per person max
Breakfast	$15.00	$6 - $7
Lunch	$20.00	$9 - $10
Dinner	$40.00	$12 - $14

The College will not pay for alcohol served at any meals. Any request for payment over these limits must be approved by the appropriate Cabinet officer before the scheduled event.

Procedure to Arrange for On-Campus Meal Service

The Search Committee chair or representative should contact the President’s Office at ext. 8210 to reserve the Executive Dining Room as soon as the interview is scheduled.
After the room is reserved, contact �� Dining Services at ext. 8328. The catering staff has a variety of menu options available that will not exceed the meal maximums above. 7 days advanced notice is requested.
Send a �� Purchase Requisition to the Business Office (DS Room 106) and include the following information: the event date, location, meal option selected, budget account to be charged and contact information for the event planner.
Missing Receipt Form

Evaluations/Performance Reviews

Yearly employee evaluations are done online through the My�� site, but please reference these for 3 or 6 moth reviews conducted in your office:

Payroll/Status Change Form

Payroll /Status Change Form

Complete the below form with any employment revisions.These must be submitted, signed and approved by the appropriate people in order to take effect for Payroll.

Payroll/ Employee Status Change Form

Employee Information & Forms

��ٱ��´ǰ��ڴǰ��ԴǷ�

ADP Workforcenow

This is the system of record for timekeeping, payroll and benefits. Please click on the link below to login into your profile. (All training materials are on the Employee Training & Development page).

EMPLOYEE HELPFUL INFOGRAPHIC -ADP PAYROLL ACCESS GUIDE (PDF)

For time off other than vacation or sick/personal (bereavement, jury duty, time to vote), you must print and submit the following form:

Employee Time Off Request Form (PDF) *The form must be accompanied by the Jury Summons and/or obituary or other notice in regards to Bereavement.

ADP Workforcenow is the system of record for timekeeping, payroll and benefits.

Timekeeping:

Time Off Requests:

Benefits:

Personal Information:
Employees use ADP workforce now self-service to update their education, credentials, licenses, address, phone number, email address, taxes, photo ID, beneficiaries, and emergency contacts.

Payroll Information:

Benefits

For medical & dental insurance, disability, retirement, tuition and other benefit forms, please visit the Employee Benefits & Contact Information page.

Employee Time Off Request (Bereavement, Jury Duty, Vote)

Form to complete & submit to Employee Engagement: Employee Time Off Request

Death in Family: Full time employees are allowed time off with pay upon a death in the immediate family. In case of the death of father, mother, spouse, child, brother, sister, mother-in-law, or father-in-law, grandfather or grandmother, up to four days will be granted depending upon the circumstances of the case. Part-time, per diem and temporary employees are not eligible for this benefit.

Jury Duty: �� considers such duty an obligation and responsibility. Any Full Time or Limited Full Time
employee who is summoned for jury duty will be paid by �� for the duration of their jury duty
service. Employees must provide proper evidence as to jury service to the Employee Engagement
Department.
All other employees will receive jury service pay for the first three days of service as required by law.

Right to Vote: New York employers must provide employees with time off to vote in accordance with these state rules. If an employee does not have 4 consecutive hours at the beginning or end of their working shift when the polls open and close, they may take off up to 2 hours, without loss of pay, to allow them time to vote if they are a registered voter.

Paid time off rules: Of the time taken off to vote, up to 2 hours may be taken without loss of pay. Time off to vote must be taken at the beginning or end of the person's work shift unless otherwise mutually agreed upon between the employee and employer.
Advance notice requirements: An employee who needs time off to vote shall notify the employer no more than 10 or less than 2 working days before election day that time off is required.
Amount of time off allowed: Of the time taken off to vote, up to 2 hours may be taken without loss of pay if you do not have 4 consecutive hours either from the opening of the polls to the beginning or your working shift, or between the end of your working shift and the closing of the polls.
When time off not allowed: If an employee has 4 consecutive nonworking hours when the polls are open, the employee has sufficient time outside of work to vote.

Blood Donation: Blood donation leave is only to be used for appointment that are offsite (not on campus).

��